Job Description

To support the business in all areas of administration; to provide a professional and personable first point of contact for all enquiries, both over the phone and in person; to streamline administrative processes to be more efficient and effective.

Reception
- answering the entry phone and ensuring relevant paperwork is completed
- meeting visitors, coordinating refreshments


Office administration
- management of meeting rooms (bookings and housekeeping)
- overseeing incoming and outgoing mail
- upkeep of office space, ensuring a high presentation at all times
- updating company notice boards

Office supplies & stock control
- ordering and overseeing distribution of stationery
- ordering workwear and managing the uniform cupboard
- ensuring kitchen is stocked with milk, tea, coffee and sugar, ordering more when required

Event management
- assisting in organisation of social events eg summer gathering, Christmas party, food trucks
- managing and distributing Christmas and birthday gifts, Company Christmas cards
- organising and communicating regarding upcoming Company Update Meetings

Assistance to the MD
- travel coordination including flights, hotels, taxis and itineraries
- point of contact for queries on MD`s diary

Departmental support
- Finance eg. payroll distribution, filing, data entry
- HR eg. assisting in maintaining records and the time and attendance system, interview organisation
- Purchasing - Purchase Order entry, price comparisons

Skills / Qualifications:

" Educated to A Level or equivalent such as an Apprenticeship or Diploma
" Proficient user of Microsoft Office (Word, Excel and Outlook)
" Excellent written communication skills