Job Description

Brookstreet social care is looking for an Administrator

This is a temp to perm position. Only who can work for full time Monday to Friday 09AM-05.30 with relevant experience must apply.

RESPONSIBLE FOR:

• FINANCE
  • Maintain efficient and up to date records of financial transactions including petty cash systems.
  • Compile and submit all returns to Head Office or other agencies, as directed by the Service Manager.
  • Process all claims for the funding of clients, ensuring the prompt collection of fees, and the maintenance of all records.
  • Handle cash transactions and to pay in and withdraw from the bank as required.
  • Deal promptly with the issuing and payments of invoices.
  • 16 Handle all claims for out-of-pocket expenses from staff and clients.
  • Liaise closely with Head Office departments, particularly Finance, as required to ensure the issuing and payments of invoices.
  • Provide information to assist in budget preparation, and monitor Project performance against the budget.
  • Provide analysis of expenditure as required by the Service manager.
  • Assist staff in the provision of support/training to residents concerning budgeting, and other matters as appropriate.
  • Liaise with benefits agencies to ensure appropriate levels of payments.
  • Co-ordinate administration of Supporting People monitoring structure.
  • Check records against those issued by Head Office and advise line management of any discrepancies and take steps to identify the source of any discrepancies.

• ADMINISTRATION
• Revise, update and maintain filing systems.
• Answer and respond to all initial enquiries from outside agencies or prospective residents.
• Maintain holiday records and all other internal admin systems.
• Co-ordinate the taking and passing on of internal and external messages.
• Maintain and update the Project diary.
• Maintain and update all Project information resources.
• Plan for and purchase all office supplies, and first Aid equipment.
• Provide typing and word processing support for the staff team.
• Assist in the preparation of written reports having due regard for confidentiality.
• Co-ordinate the induction of new residents into the Project, and to ensure that all documentation is completed for residents leaving the Project.
• To make returns to outside agencies as directed by line management.
• To assist in the development of a database.

• GENERAL

• Take and distribute minutes of meetings as required.
• Attend and contribute to staff meetings, staff support groups and Project
• Attend meetings representing the Project, as required.

• SUPERVISION AND TRAINING

• Accept regular support and supervision from line manager.
• Attend training courses and events when required.
• Be prepared to undertake NVQ training.

• EQUAL OPPORTUNITIES

Adhere to and promote the company's Equal Opportunities Policy.

Please note:

1. This job description is not intended to be exhaustive. The postholder will be expected to adopt a flexible approach to the tasks, which may be varied from time-to-time following discussion with line management. Any variations will be subject to the operational requirements of the project and will be in keeping with the general profile of the post

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