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Executive Personal Assistant

  • Location:

    Milton Keynes, Buckinghamshire

  • Sector:

    Internal

  • Job type:

    Temporary

  • Salary:

    Up to £13.54 per hour

  • Contact:

    Katie

  • Contact email:

    [email protected]

  • Job ref:

    HQ2093_1656580661

  • Published:

    about 2 months ago

  • Expiry date:

    30/07/2022

  • Startdate:

    30/06/22 10:15:03

Job Description

I have an full time temporary contract opportunity for a Finance Executive Assistant based in Milton Keynes for 6 months

Job Description
The purpose of the role is to help our Deputy Directors make the best use of their time, supporting them to plan and prioritise effectively, and act as the first point of contact for the Deputy Director's key stakeholders. Flexibility, willingness to get stuck in and a can-do attitude will all be important.

You will be one of three Executive Assistants providing support to six Deputy Directors in a large, busy directorate.

This is an opportunity to be a part of a team with scope for a capable candidate to stretch themselves and to gain experience beyond the usual core responsibilities at this level

We all have a responsibility to embrace the changes of the FCDO as it transforms, building the culture we want to see and delivering our cultural statement in how we lead and behave towards others; how we make decisions and how we get the job done is everyone's responsibility. In this role you will also be responsible for:

" Acting as the first point of contact for the two Deputy Director (DD's) - successfully managing inbox and telephone contact to ensure the DD is aware of all correspondence, and communicating all urgent and time sensitive actions directly.
" Effective management of diaries - arranging meetings, printing, collating and distributing papers - ensuring confidentiality at all times. This involves Inbox management as necessary and delegating e-mails on the DD's behalf.
" Organising travel and hotel bookings and arranging logistics for departmental meetings and other events in your department.
" Maintain strong working relationships across your team and wider FCDO, taking responsibility for specific deliverables as required by the DD.
" Provide leave cover for other admin support in the department

We are looking for someone with:

" Strong organisational and communication skills are essential.
" Good understanding and capability with Outlook, Excel and Powerpoint.
" Proactive in taking on responsibility and using initiative
" The ability to manage your own time and resources
" A proactive approach and a focus on continuous improvement of self and service, with an appetite to work with others to simplify processes and improve efficiency.
"
The capability to work methodically in a fast paced and varied environment

Role is to start subject to Security Clearance

Salary £15.23 per hour

If this sounds like the role for you apply online or email .

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