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Facilities Coordinator (salary up to £28K)

  • Location:

    Southampton, Hampshire

  • Sector:

    Internal

  • Job type:

    Permanent

  • Salary:

    £25000 - £28000 per annum

  • Contact:

    Vanessa Chung

  • Contact email:

    [email protected]

  • Job ref:

    VC02_1632914169

  • Published:

    16 days ago

  • Expiry date:

    29/10/2021

  • Startdate:

    ASAP

Job Description

My client is a market leading innovation company who are looking for a Coordinate daily facilities management and administration activities to meet business needs and lead the facility team. Work with the EHS Coordinator and a variety of teams within a busy office and manufacturing environment to support business and facility needs, including reactive and planned maintenance.


Your responsibilities:

Facilities Support

  • Arranging/monitoring facilities maintenance and service visits to ensure all are completed on time.
  • Raising/requesting relevant paperwork for service visits include Non-Production Purchasing Requisition, visitor paperwork and relevant H&S documentation
  • Reviewing and renewing Facilities maintenance contracts, working alongside Purchasing and Manufacturing Engineering to ensure appropriate cover and cost savings
  • Completing weekly KPI report, including customer forecast information.
  • Ensuring cross department timely provision of reports and collation into wider reporting
  • Filing equipment user manuals, calibration results & records ensuring this is kept up to date at all times
  • Filing and updating COSHH data sheets

Facilities Team Management

  • Manage and lead the team of Facilities Technicians; ensuring adequate staffing levels, recruitment, training, development, performance management to maximise team productivity
  • Set department objectives/KPIs and review and assess ongoing performance of direct reports
  • Ensure that the team operates in accordance with any Health, Safety and Environmental policies & procedures

Project Support

  • Work alongside EH&S Coordinator to lead and support on site-wide Facilities development projects
  • Work alongside the Purchasing Team to engage with suppliers and contractors on projects and actions
  • Identify opportunities to enhance Facility operations through innovation, improvement or cost out opportunities whilst working collaboratively across the business

General Duties

  • Answer phone and reception calls and distribute to other departments delegating when unavailable
  • Visitor/in-house refreshments, food etc.
  • Providing support to Product Management - organising and maintaining a catalogue of customer/supplier agreements and monitoring expiry dates, general admin support
  • Other ad hoc tasks as and when required

Who are you:

  • Previous experience as a Facilities Administrator, Office Manager or similar role
  • Previous experience in a Facilities role in a relevant or similar industry
  • Solid Office Administration experience, ideally within a manufacturing business
  • Excellent attention to detail.
  • Highly organised with good time management skills.
  • Good level of written and verbal communication
  • Diligent and methodical and accustomed to repetitive work
  • Excellent communication skills and telephone manner
  • Excellent IT skills especially with Excel and Outlook
  • Minimum of 5 GCSEs (or equivalent) to include English and Math
  • Non smoker/vaper
  • Recognized H&S Qualification e.g. IOSH
  • Previous Facilities Coordinator experience


Start Date ASAP, working hours will be 37.5 hours per week
Due to the site rules the successful candidate must be a non-smoker/Vaper


If you are interested in this role, please contact Vanessa at 0748 393 1811 or apply now

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