Job Title - PA to the Director
Hours of work 37.5 hours per week Monday to Friday
Location - Fulbourn
Pay Rate £13.12
Length of assignment - approx. 12 weeks
Are you an experienced PA looking for your next role and challenge?
This exciting role is for a highly motivated and enthusiastic individual to provide and coordinate administrative and secretarial services within the regional corporate team.
The Personal Assistant is required to support the Regional Director so at least a minimum of two years' experience of being a PA at this level is essential.
You will undertake a wide range of Personal Assistant administrative tasks, including taking personal responsibility for a range of delegated projects and business. This is in addition to providing a comprehensive administrative service to ensure the smooth running within the team.
Behaviour and values
o Proactive, enthusiastic, and highly motivated
o Professional, calm, and efficient manner.
o Positive and flexible approach to work.
o Uses own initiative and takes responsibility for own actions & behavior's
o Self-motivated, proactive, and innovative.
o Able to demonstrate integrity and discretion when working with confidential matters.
Skills and abilities
o Ability to work under pressure, to organise, prioritise, and deliver work to challenging deadlines.
o Accurate and efficient minute taking skills.
o Strong, effective organizational skills.
o Experience of planning and managing complex and, at times, conflicting priorities.
o Consistently high attention to detail and quality of work
o Demonstrable experience of successfully managing a director's inbox and diary management.
o Experience dealing with confidential information appropriately.
o Strong communicator with excellent writing skills, data entry and formatting of presentations; capable of constructing and delivering clear information/instructions to staff.
o Experience of drafting briefing papers, building agendas & writing minutes and producing presentations.
Example of day-to-day duties
" Provide comprehensive diary management and PA support proactively ensuring that their needs are met
" Complete meeting preparation, note/minute taking, follow up actions and anything associated with meeting or events.
" Contribute to areas of corporate work on behalf of the Regional Business Manager and Programme Co-ordinator. This may include providing high quality project, service, initiative and administrative support including information and analysis to meet the organisations needs. This also includes managing all aspects of new starter's induction to the executive team within the East of England.
" Deliver against agreed objectives, achieving quality outcomes.
" Ensure that the Senior Leaders are appropriately briefed in advance of scheduled meetings and events, responsibilities will include:
" Gathering and extracting information from a range of sources. Research and preparing presentations.
" Interpreting results
Completing progress reports
" Organise the diary and commitments of the Regional Director including the scheduling of formal meetings including video/tele conferences and take notes at meetings as required.
Qualifications and training
o Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
o Knowledge of administrative procedures, project management or information analysis.
o RSA 2/3 or equivalent.
o Touch typing and familiar with using the latest technology which should include: IPhone, IPad, Apps, Software, dictation equipment where required.
" Passport or birth certificate paired with driving license or provisional
" 2x proof of address
" Proof of NI
If you are interested in the role then please apply online today with your most up to date CV.