Job Description

An excellent opportunity has become available to work for the Government body. This Client needs a Personal Assistant, the pay rate is £13.77 an hour, it will be a temporary assignment for approximately 3 months; with the possibility to extend; Monday - Friday; remotely. However, the successful person must be flexible to go to the office (London), if needed.
Personal Assistant
Infrastructure and Materials Directorate works on a range of exciting policies from steel decarbonisation, to improving building safety and ensuring the smooth running of our Chemicals sector. The Directorate works to deliver the Department`s vision and make a real difference to businesses and jobs across the UK.
Within that there is a busy and active Director`s office team that covers a wide remit including implementing a culture of effective communications between the Director, SMT and the Directorate as well as leading on a host of corporate activity including People Survey response, L&D and coordinating team and directorate development days. Being a small office means there`s always plenty of scope for personal development within the team.

Key responsibilities
The core elements of the role include:
o Providing high-quality, effective PA and diary support to the Director with a high level of attention to detail and discreet management of sensitive/ personal issues.
o Handling the Director`s inbox and diary, working with Deputy Directors to ensure senior management meetings are delegated where required.
o Liaising with officials and partners (including Ministerial Private Office and various external partners), communicating clearly and concisely, both in writing and verbally.
o Co-ordinating meetings, commissioning high-quality briefings, circulating agendas, meeting papers, and taking notes on meetings (occasional and as appropriate) in the timely manner.
o Acting as an effective inbox gatekeeper, whilst maintaining good judgement and interpersonal skills.
o Contributing towards, and leading on, a host of corporate activities across the Directorate.
" Demonstrable experience in drafting high quality and accurate (technical) written correspondence and a high degree of computer literacy with proven experience using Microsoft Packages.



Skills and Experience

We would love to hear from you if you have existing experience as a PA (or equivalent/ similar role) and will proactively plan and handle your work reliably to deliver priority activities.
We want someone that will work with efficiently and accurately to get things done, showing flexibility when needed and an ability to prioritise and act quickly to adjust plans, while not letting the important but more routine tasks slip.

Please note, all applicants if successful will need to undergo a full pre-employment check, including a DBS check and we will need to obtain 3 years` worth of referencing.