Job Description

Secretary

We are looking for a secretary to work for the government.

The secretariat corporate support staff will spend most of their time working on a particular function area (HR/ Communications/ Finance). The role will also potentially encompass tasks from the other function areas - an opportunity for you to develop a wide range of skills!

TRAINING WILL BE PROVIDED

Some main responsibilities include - But not limited:

• Support the recruitment onboarding process and pre-employment checks from start to finish in accordance with departmental and Civil Service requirements.
• Liaising with the relevant stakeholders and Government Recruitment Service.
• Being a point of contact for HR and the candidates during the recruitment/onboarding process.
• Progress all campaigns to agreed service levels using civil service jobs e-recruitment system.
• Assisting with interviews, providing on hand support including related admin support.
• Support other wider HR tasks at the inquiry ie Induction, Learning and Development and HR Policies.
• Manage finance mailbox, process incoming emails and supplier invoices, respond to finance queries from staff and suppliers and direct emails to appropriate staff in the inquiry.
• Update and maintain spreadsheets to track and analyse payments to aid the finance team with budgeting, forecasting and accruals.
• Manage the Counsel (legal) fee note process. Respond to internal and external finance queries regarding fee notes. Submit and track payment request from Counsel staff.

Travelling will be necessary as and when between sites sometimes.

This role requires a SC clearance so there will be a lead in time before you start. We will process the clearance for successful candidates.

This is a 6-month temporary role with the opportunity to extend.

This is a full-time role and 37 hours a week

£14.84 an hour based in Central London