Events Officer/PMO Officer
Monday to Friday 9-5
Temporary assignment for 6 months with a possible extension
The team engages with government policy teams, cross-government partners and industry to maximise impact and opportunity. A key objective is supporting the delivery of the Department's trade agenda
The postholder will be part of a flexible pool supporting work-stream leads deliver across a range of functions covering policy, governance, logistics, communications and stakeholder engagement.
Duties and responsibilities:
You will have to operate in an agile environment and support workload peaks; you will need to demonstrate strong attention to detail and ability to work collaboratively and build strong relationships with a range of stakeholders. You will need to be adaptable and resilient.
- Support and lead on policy and strategy delivery aspects of an international ministerial event that may include a private dinner, a showcase and Summit day, and potential regional visits.
- Lead on various ministerial support products such as invitations, speaking notes / speeches and briefings.
- Raise the profile and promote the international ministerial event within the Department
- Support and lead on certain operational delivery aspects of the event
- Liaise with contractors to provide clear direction on event requirements and monitor delivery performance
- Provide secretariat support across governance forums, including minute taking, monitoring and tracking actions and decisions, preparing papers and packs, lining up agendas and forward looks.
- Prepare monthly deep dives on specific topics such as risks, planning workshops, lead on corporate reporting.
- Contribute to post event review, lessons learned and programme closure.
- Support the delivery of event communications and engagement plans
o International and/or major domestic event experience.
o Project delivery or programme management support.
o Ability to work in a high-performing, fast-paced environment.
o Excellent time management and organisation skills, managing competing priorities
o Excellent attention to detail
Additional info extracted: Travel is not expected however towards the delivery of this event, travel will be required to the chosen venue.
Look forward to hearing from you! Apply!