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Invoicing and Commercial Services Advisor

  • Location:

    London, England

  • Sector:

    Internal

  • Job type:

    Temporary

  • Salary:

    Up to £13.77 per hour

  • Contact:

    Adriana

  • Contact email:

    [email protected]

  • Job ref:

    HO8246_1640087163

  • Published:

    about 1 month ago

  • Expiry date:

    20/01/2022

  • Startdate:

    ASAP

Job Description

An exciting opportunity has become available with one of our Clients that works for the Government. They need an Invoicing and Commercial Services Advisor, the pay rate is £13.77 an hour, it will be a temporary assignment for approximately 6 months, with the possibility to extend to a year; Monday - Friday; currently remotely (however, the successful candidate must be flexible) - sometimes he/she will be asked to go at the office.
About the Division
The Resources division has a central and critical role to play in helping to build the organisation's capability and human capital to support the business divisions to deliver growth and ensure the organisation meets it objectives. Key to this will be ensuring our people have the right skills, right support, and right leadership in order the deliver UKEF's targets and in doing so make UKEF a great place to work and develop a career.
The Resources division is responsible for UKEF payroll, employee relations, talent management, learning and development, resourcing, security, facilities, and invoicing & commercial services.
Main Activities
" Timely processing of all invoices in line with the guidelines outlined by Finance and Procurement.
" Support procurement of new Purchase to Pay system.
" To undertaker the purchase order process (raising and issuing a PO)
" Create documents, reports, correspondence from the information provided, using standard formats and software
" Working closely with colleagues in Finance and Commercial and external suppliers.
" To work with colleagues and team leaders to identify areas for improvement, ensuring the support offer remains appropriate for all service users.
" Act as point of contact for the service. Provide information and resolve problems, within scope of role, escalating to line manager as required.
" Organise and maintain records and documents using the appropriate UKEF process / system.
" Collate and test SOPs (standard operating procedures) for processes delivered.
" Provide support to Head of Invoicing & Commercial Services in matters relating to commercial procurement.
Person Specification
Knowledge, Skills and Experience
" Advanced knowledge and application of IT systems and software packages (MS Office).
" Ability to work with minimum supervision, using problem solving skills and initiative to provide a customer focused service.
" Excellent levels of literacy and numeracy.
" Ability to work flexibly, balancing competing priorities and meeting deadlines whilst understanding the needs, timescales, and deadlines of others.
" Ability to deal diplomatically and confidentially with a wider range of customers both internally and externally.
" Ability to identify improvements to processes and systems (at a level appropriate to the role) and to share the recommendations with the wider team.
" High level of professionalism, care, and integrity, ensuring a positive image of the organisation is always promoted.
" Strong time management skills.
" High level of flexibility, a positive attitude and ability to adapt to changes.
" Highly organised with the ability to multi-task and be flexible to respond to service delivery requirements.
" Clear communication skills.
" Ability to build strong relationships.
" Willingness to learn new skills, processes, and systems as appropriate to the role.

Please note, all applicants if successful will need to undergo a full pre-employment check, including a DBS check, thereafter, SC clearance conducted by the Client, and we will need to obtain 3 years` worth of referencing.



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